• Associations
• Clinical Mobile Apps
• Consulting Companies
• Data Management Companies
• Healthcare Companies
• Healthcare Staffing
• Medical Device Companies
• Pharmaceutical Companies
• Revenue Cycle Management
• Universities/Hospitals/Research Institutions

PREMIUM PACKAGE: $5,000 (10′ x 20′)
Regular Registration Deadline: February 21, 2025 ($5,000)
Late Registration Deadline: After February 21, 2025 ($5,500)

• 10’ x 20’ booth
• Draped back wall
• Identification sign
• Six (6) exhibit booth staff badges
• Electronic pre-registration attendee list (name only)
• Company listed in the event mobile app
• 15% discount on advertising in Common Sense
• Access to networking opportunities throughout the conference and during the Welcome Reception

DELUXE PACKAGE: $2,500 (CORNER 10’ x 10’)
Regular Registration Deadline: February 21, 2025 ($2,500)
Late Registration Deadline: After February 21, 2025 ($3,000)

• 10’ x 10’ booth
• Draped back wall
• Identification sign
• Four (4) exhibit booth staff badges
• Electronic pre-registration attendee list (name only)
• Company listed in the event mobile app
• 15% discount on advertising in Common Sense
• Access to networking opportunities throughout the conference and during the Welcome Reception

BASIC PACKAGE: $1,800 (10’ x10’)
Regular Registration Deadline: February 21, 2025 ($1,800)
Late Registration Deadline: After February 21, 2025 ($2,400)

• 10’ x 10’ booth
• Draped back wall
• Identification sign
• Two (2) exhibit booth staff badges
• Electronic pre-registration attendee list (name only)
• Company listed in the event mobile app
• 15% discount on advertising in Common Sense
• Access to networking opportunities throughout the conference and during the Welcome Reception

BAG INSERTS: $750
AAEM will insert your company’s flyer (up to 8½” x 11”) or other pre-approved information into the on-site registration bags provided to each attendee. Sponsors are responsible for the cost of printing and shipping. This bag insert sponsorship is only available to exhibitors. Sponsors must ship 1,200 inserts to the fulfillment center or arrange for the fulfillment center to print them by February 25, 2025.

BOOTH REPRESENTATIVE BADGES: $375 each
Order additional badges for more representation.

LEAD RETRIEVAL
Lead retrieval payment and set up will be coordinated through our third-party provider.

The exhibit hall map will be made available on Monday, December 16, 2024.

More information coming soon.

MONDAY, APRIL 7, 2025
12:00pm-5:00pm | Exhibitor Set-up
6:00pm-7:00pm | Welcome Reception in Exhibit Hall

TUESDAY, APRIL 8, 2025
9:30am-1:30pm | Exhibit Hall Open (Scheduled attendee break 9:45am-10:15am and 12:05pm-1:30pm)
1:30pm-2:15pm | Exhibit Hall Closed
2:15pm-4:15pm | Exhibit Hall Open (Scheduled attendee break 2:30pm-3:00pm)

WEDNESDAY, APRIL 9, 2025
9:30am-1:30pm | Exhibit Hall Open (Scheduled attendee break 9:45am-10:15am and 12:05pm-1:30pm)
1:30pm | Exhibit Hall Closed / Exhibitor Move-Out

January 23, 2025: Exhibitor Service Kit link available online

February 5, 2025: Deadline to submit advertising for March/April issue of Common Sense

February 21, 2025: Cancellation deadline for full refund minus a $100 service charge

February 25, 2025: Deadline to submit registration bag inserts and final program ads

March 6, 2025: Hotel Cut-Off / Deadline to book at the group rate

March 18, 2025: Deadline to provide booth personnel information

April 6-10, 2025: AAEM25 Intercontinental Miami

April 7, 2025: Exhibitor Move-In

April 9, 2025: Exhibitor Breakdown

1. The exhibit area is not carpeted. Exhibitors may rent or provide their own carpet.
2. Booths must be clean and ready before the exhibit hall opens.
3. Booth package inclusions are detailed on the page 17. Additional materials and services can be ordered from the Exhibitor Service Kit provided by Heritage Trade Show Services.
4. Exhibit staff is limited per booth (see package options on page 17).
5. The exhibit area will be open to all attendees. AAEM, the exhibit service contractor, and the meeting venue are not responsible for any loss or damage to exhibitor property.
6. All messaging to registered meeting attendees must be pre-approved by AAEM.
7. Cancellations will be accepted in writing until February 21, 2025. with a full refund minus a processing charge of $100.

1. Only AAEM-approved decals, pins, and ribbons may be affixed to attendee or exhibitor badge holders.
2. Demonstrations by exhibitors must be pre-approved by AAEM, take place within the exhibitor’s assigned booth space, and must not interfere with normal traffic flow or infringe on neighboring exhibits.
3. Canvassing or distributing advertising materials outside of an exhibitor’s booth is prohibited.
4. AAEM must be notified if an exhibitor plans to distribute food or beverage items in the exhibit hall. All such items must be approved by AAEM and ordered directly from the meeting venue. Candy is exempt from this requirement.
5. Subletting of exhibit space is prohibited. Sharing is only allowed within divisions of the same company.
6. AAEM reserves the right to reject any exhibit application; to reject, prohibit, restrict, or require modification of any exhibit; and to evict any exhibitor whose conduct or materials are objectionable to AAEM for any reason.
7. Illuminated displays and other equipment requiring electrical current must conform to local electrical codes. Specific requirements for electrical equipment will be detailed in the Exhibitor Service Kit.
8. Exhibit booth setup and dismantling must occur during times determined by AAEM, unless pre-approval is granted in writing by AAEM staff.
9. Selling products or services is prohibited. Order forms may be distributed, but no payments may be accepted on-site.