AAEM adheres to a right of first refusal process for organizations who have supported particular programs or activities the previous year. This means that the previous year’s sponsor is given the option of confirming support of the same program or activity at next year’s meeting before sponsorship of that function can be offered to another organization.

Contact Missy Zagroba, CAE, AAEM Executive Director, for the latest availabilities, additions, ad specs, and deadlines. Some opportunities are subject to change. Advertisements are subject to AAEM approval prior to printing.

Unlock the power of opportunity with our tailored sponsorship packages – Champion, Gold, Silver, and Bronze. Each package is expertly crafted to bundle the best of our sponsorship options, providing a seamless and impactful way to elevate your presence and connect with your audience.

Non-CME educational programs offer commercial organizations the chance to present information about their products or services to delegates at the AAEM Scientific Assembly. The material presented can be promotional and focus on a specific product. These programs can last up to 90 minutes and are scheduled during unopposed times, such as the lunch period, before, or after educational sessions. They are open to Assembly attendees on a first-come, first-served basis.
All content must be approved by AAEM.

The sponsorship fee includes:

• Function space at the headquarter hotel
• Promotion of the program in the Scientific Assembly mobile app, website, and final program
• One (1) email broadcast to pre-registered conference attendees
• One (1) advertising insert in the Scientific Assembly registration bag
• Room space with basic audiovisual set-up, on-site AV tech, and signage provided by AAEM

Enhancements (additional fees apply):

• Catering from Intercontinental Miami
• Push notifications

It is the responsibility of the sponsor to coordinate these enhancements, and additional fees will apply.

Cost: $25,000

Educational add-ons provide attendees with specialized instruction from experts in the field. Sponsors are recognized through signage and have the option to be present at the event. Enhance your sponsorship with additional food and beverages (additional fees apply). Sponsors can choose which educational add-on to support.

Cost: $5,000

Branding Sponsorships are more than just visibility; it’s about making a memorable impression. Whether it’s through strategically placed signage, digital displays, or customized event materials, your logo will capture attention and resonate with every attendee.

DIGITAL DISPLAYS: $5,000
Promote your company’s exhibit booth, product, or upcoming event on the registration video monitor. All digital ads must be approved by AAEM, with artwork submitted by February 25, 2025. Each company is limited to four (4) ads. Ads will run at least four (4) times daily alongside AAEM content. Accepted formats include JPEG (preferred), Microsoft PowerPoint, PNG, and MP4 with h264 compression (no audio). Video ads must be exactly 15 or 30 seconds in length, as videos are scheduled in 15-second increments.

COFFEE/REFRESHMENT BREAK: $5,000
Engage with attendees one-on-one and promote your company by sponsoring a beverage break between sessions. You can provide reusable water bottles, branded cups or napkins, or simply chat with attendees during their break. These breaks are scheduled at convenient times throughout the conference, and sponsors are recognized through signage. The sponsorship includes coffee, tea, or soda for approximately 400 attendees. You can enhance your sponsorship by adding other food and beverages (additional fees apply). If you wish to provide napkins, cups, or other items, please contact AAEM.

COMMEMORATIVE ITEM: $1,500
After picking up their registration materials, attendees check their tote bags to see what’s inside. What better way to boost your brand recognition than by placing a useful item in the hands of every conference attendee? Sponsors can provide a branded product, subject to AAEM approval. Sponsors are responsible for providing and shipping 1,200 items to the fulfillment center by February 25, 2025.

FLOOR CLINGS: $1,000
Place footsteps or up to 3’x3′ floor clings in high-traffic areas, such as the carpeted foyer. Sponsors will collaborate with AAEM and the hotel to approve the message and adhesive.

LANYARDS: $4,000
Showcase your logo on the lanyards worn by all attendees and exhibitors at the conference. Since everyone is required to wear a badge to access the exhibit hall and meeting spaces, your brand will be highly visible. Production and labor charges are included. Sponsors provide the lanyards, and AAEM must approve the design and message prior to printing. Lanyards must be delivered to the fulfillment center by February 25, 2025.

MOBILE APP: $10,000
Maximize your exposure on the Scientific Assembly mobile app by featuring your company’s logo and a link to your website on the AAEM25 homepage. All graphics must be pre-approved by AAEM.

MOBILE APP – PUSH NOTIFICATION: $2,000 EACH
Eight (8) opportunities are available with a limit of two (2) per company. Text-only push notification.

NOTEPADS: $2,000
Notepads will be distributed to over 1,000 delegates in their registration bags. Your company logo can be printed on the notepads, subject to AAEM’s advance approval of the design. Sponsors are responsible for providing and shipping 1,200 notepads to the fulfillment center by February 25, 2025.

OPENING EVENT SPONSORSHIP: $3,000
The Welcome Reception is the first social networking event of the Scientific Assembly, and everyone is invited! Sponsors will be recognized through signage and have the option to be present at the event. Enhance your sponsorship with additional food and beverages (additional fees apply).

PENS: $2,000
Show your support and extend your brand by providing branded pens for distribution to conference attendees through the onsite registration bags. Sponsors are responsible for producing the pens (with the message pre-approved by AAEM) and shipping 1,200 pens to the fulfillment center by February 25, 2025.

REGISTRATION BAGS: $5,000
Feature your company logo on the highly popular cotton canvas conference tote bag. Your logo will be visible throughout the entire conference and beyond. This exclusive opportunity allows you to showcase your brand alongside the Scientific Assembly conference logo on the official registration bag. Production is included.

SELFIE/PHOTO BOOTH STATION: $2,000
The selfie stand photo booth is prominently located in the exhibit hall. This unit can be partially or fully wrapped with a custom graphic representing your brand and the Scientific Assembly conference logo (subject to AAEM approval). From the booth, attendees and exhibitors can instantly share their photos on social media. As the sponsor, you will receive full analytics on shared photos, custom hashtag usage, and captured leads. Sponsors are responsible for providing accessories and backdrops. Enhance your sponsorship with additional food and beverages (additional fees apply).

SNAPCHAT FILTER: $2,500
Purchase a Snapchat geofilter for participants to use in the conference area for up to 12 hours. Filters can include your company logo, booth number, or other graphics.

SOCIAL EVENT SPONSORSHIP: $3,000
The Social Event Sponsorship invites all AAEM members and Scientific Assembly attendees to a mixer designed to encourage networking, mentorship, and camaraderie. Now in its fifth consecutive year, this social event can be hosted by any AAEM Chapter Division or Section. Sponsors are recognized through signage and have the option to be present at the event. Enhance your sponsorship with additional food and beverages (additional fees apply).

T-SHIRT SPONSORSHIP: $3,000
Showcase your logo on every attendee with a t-shirt sponsorship. Work with AAEM to create the design, ensuring your logo is prominently placed. Sponsors are responsible for providing and shipping the shirts to the fulfillment center by February 25, 2025.

SOCIAL MEDIA BOARD: $10,000
Showcase your company’s name and logo by sponsoring the Scientific Assembly Social Media Board. This prominent screen displays a live feed of posts featuring the Scientific Assembly hashtag. Located in a high-traffic area, the board offers a unique opportunity to highlight your company and capture the attention of numerous attendees.

VIDEO INFORMATION MONITOR: $1,200
A video monitor near the registration desk will provide up-to-date conference information throughout the event. Sponsors will be recognized through signage.

WATER BOTTLES: $2,000
AAEM invites you to provide BPA-free water bottles to our attendees, either at your booth or included in the registration bag. Your company name will be prominently displayed on the bottle. Sponsors are responsible for supplying the water bottles.

WAYFINDING SIGNS: $5,000
Attendees benefit from signage that helps orient them throughout the meeting space . Incredible full-meeting exposure . “Wayfinding signs sponsored by ” will appear on each directional sign.

WELLNESS FUN RUN/WALK SPONSORSHIP: $3,000
A dedicated group of attendees participates in the annual Wellness 5K Fun Run and Walk, held on one morning of the conference. Up to 80 participants will run or walk the two-mile course. This sponsorship supports bib numbers, bottled water, t-shirts, transportation to the course (if necessary), and prizes for the first and second fastest male and female runners. First place items for Fun Run/Walk participants are also welcome with AAEM approval. Specific sponsorship opportunities, such as t-shirt sponsorship, are available. Please contact AAEM for more details. Enhance your sponsorship with additional food and beverages (additional fees apply).

WELLNESS ROOM SPONSORSHIP: $5,000
The AAEM Wellness Committee is excited to offer an on-site oasis room featuring meditation, yoga, and other inspiring activities. Associate your company name with these wellness opportunities through signage displayed throughout the conference. Enhance your sponsorship with additional food and beverages (additional fees apply).

WI-FI ACCESS: $10,000/DAY
Conference-wide Wi-Fi is an essential tool, and this exclusive sponsorship offers a premier branding opportunity. More than 1,300 devices log in during the Scientific Assembly. Sponsors have the option to choose a custom password, providing a unique Wi-Fi access code for each conference participant.

Don’t see a resident or medical student sponsorship option that fits your needs? Email AAEM/RSA to discuss additional ideas.

SUTURE KITS & LACERATION COURSE ACCESS
Exclusive Sponsorship: $10,000
Supporting Sponsorship: $6,000

Medical students will participate in a track designed to uncover the pearls and pitfalls of emergency medicine (EM), offer tips for applying to EM residency, and provide hands-on workshops to practice clinical skills, including suturing, initial trauma care, and bleeding control. This opportunity includes access to the Laceration Course and provides a suture kit for each attendee of the Medical Student Track. Sponsors are recognized through signage, acknowledgment on the suture kit, and have the option to be present at the event.

RSA PARTY
Exclusive Sponsorship: $50,000
Supporting Sponsorship: $10,000

We’re celebrating our members with an unforgettable party! Join us as we stay up late to enjoy all that Miami has to offer. Sponsors will be recognized through signage and have the option to be present at the event.

The final program, containing key conference information, is given to each attendee upon check-in at the registration desk. Advertisers receive one full-page black-and-white advertisement, subject to pre-approval.

Cost: $1,200

Common Sense is the member magazine of the American Academy of Emergency Medicine (AAEM). This bi-monthly publication reports on AAEM activities and news from the emergency medicine community. It is delivered to over 8,000 members, including emergency physicians, residents, and others interested in emergency medicine.

Above pricing includes exhibitor discount.

Rates are based on providing a high resolution PDF. Common Sense is a four-color publication.