The following is a “how to” guide for forming a chapter division. Most are formed by state or geographical regions. We recommend the following procedures:
1. Find a group of AAEM members in your region who are dedicated to the mission statement of AAEM.
There must be a minimum of 100 AAEM members in the state or region to be considered. Once this is confirmed, you will need to identify committed, enthusiastic EPs to name for the board of directors. Name a president, vice-president, and a secretary-treasurer. This will be the Executive Committee. Then name a board of directors, anywhere from four to six individuals. (Remember you want this to be an even number so that when the entire board meets for a vote you have an odd number when you add the Executive Committee, so that you don’t end up with tie votes.) When the members of the board are identified, you will be asked to submit a form listing the board of directors for the new chapter division. This will then be approved by the AAEM board of directors.
2. The Bylaws
This is an easy process as you may use the bylaws template and make appropriate changes. The AAEM office will be glad to supply you with the electronic copy of the template and assist you with this process. The bylaws must be submitted to the AAEM board for approval.
3. Other Required Steps
The chapter division board will be sent operational documents for review and approval. Some require signatures from more than one executive committee member, so please plan this process accordingly.
4. Davis Rules of Order
You will want to buy a copy of Rules of Order by Dr. James E. Davis to run the board meetings and conference calls. This edition was selected by national AAEM due to the ease of use as compared to Robert’s Rules. This book may be found at any local bookstore or may be ordered online.
5. Communication
We have found that email is a very efficient way to communicate. I would encourage all officers and board members to have an email address. One or two face-to-face meetings a year are important, but having conference calls in the interim helps the board take care of business in a timely and less expensive manner.
6. State Medical Societies
You will want to be recognized by your state medical society and get involved in the legislative process. Your state medical society will be able to help you with this. I suggest the president (at the very least) be a member of the state medical society. They often have annual legislative leadership conferences, which you may attend to find out what is happening in your state. This is your opportunity to meet and discuss issues of local concern with state politicians.
So what are you waiting for? Come on, throw your hat into the ring, and have a great time doing it realizing you will be part of EM history.
Contact info@aaem.org for more information or to get started.